Plan your next corporate trip

Explore worldwide destinations for your corporate team building. The destination for your next team trip is just a click away on seminaire.com

Why choose Seminaire.com for
Organize your corporate trip?

Seminaire.com has been offering a unique range of experiences and expertise not found elsewhere for over 10 years. Located in Paris, we have several offices and a vast network of qualified professionals worldwide. Each year, numerous clients trust us to organize their events. Thanks to our expertise, we offer team-building activities that bring their employees together, leaving them with the memory of an exciting and unforgettable corporate event.

How does a corporate trip with Seminaire.com work?

By turning to Seminaire.com, a single point of contact will be available to manage your corporate trip from start to finish. We also provide unique collaboration tools to make planning your event easier. During your team retreat, you will have access to an app that provides practical information about your corporate retreat and keeps you connected throughout your journey. At the end of your event, you and your colleagues will cherish the memorable experience and we will also provide a video summary of your corporate retreat to promote your company culture.

How much does a corporate trip cost?

With Seminaire.com, your corporate trip is tailored to your desires and needs. The price of your corporate trip varies depending on the chosen country, the period, the duration of your stay, and the planned team-building activities, etc… To get a clear view of the total cost of your corporate trip, feel free to request a free quote directly from our website. We will quickly send you a proposal within a few days to help you precisely define your budget.

How to organize a corporate trip?

Understanding the purpose of your offsite

Once you’ve decided to organize an event, your first step is to define what you hope to achieve. “It’s important to know the goals and objectives of the event you’re trying to produce before doing anything else,” said Brian Worley, creative director and owner of B. Worley Productions. Start by asking yourself why you are organizing the event and what you expect from it. Once you have identified your goals and expectations, you can then determine the type of event that will resonate with your target audience, your employees. Rather than considering it just a corporate trip, think of it as offering an interactive brand experience.

Setting a realistic budget

You need to know how much money you have to determine the type of event you can produce. Decide early on the amount you want to spend, then plan to spend at least 10% more. Things constantly change, and you should anticipate additional and unexpected expenses. Once you have a budget, it’s essential to know where to allocate most of your resources. For example, if you spend more on fancy decorations than on a skilled tech team or enjoyable team-building activities, your corporate trip might lack substance. Indeed, do not skimp on food or drinks, and consider participants with dietary restrictions. While it may not seem as important as other aspects of planning your corporate trip, attendees are more forgiving of mishaps when they’re not hungry or thirsty.

Choosing a theme and a format for your corporate trip

Once you have defined your objectives and budget, it’s time to choose a theme for your corporate retreat and determine the best format to present it to your guests. For example, always offer participants the opportunity to do something fun, memorable, and entertaining that they wouldn’t normally do anywhere or anytime else. It could be the destination of the corporate trip itself, an out-of-the-box activity, or simply staying at an unusual hotel in a nature reserve. Always try to offer something new, thrilling, or exclusive. A successful corporate event is both immersive and educational!

Establishing a project timeline

Designing the event requires you to keep track of a wide range of tasks. This can be facilitated by creating a detailed master checklist. Online project management software can streamline all the small details and help you stay organized. Even without dedicated software, you can keep track of your checklist by creating a spreadsheet and using individual tabs for each category of your corporate trip, such as location, attendees, schedule, agenda, and travel. This way, you can list each activity or task, the individuals responsible for each part of the process, and all relevant deadlines.

Selecting suitable locations

Once you’ve determined the previous factors, it’s time to find venues that will bring your vision to life. It can sometimes be tempting to rush and book a hotel or activity you’ve heard good things about. But remember that trying to fit a round peg into a square hole is always challenging, and the same goes for a corporate retreat. First, build the event’s architecture, then find the venue that meets all the specifications you must have to be successful. If you’re on a tight budget, Jost suggests cutting costs by organizing the event at a less popular time when the venue is more likely to be available, for example, by hosting a media breakfast on a Monday morning.

Planning the logistics of your corporate trip

For the event to be successful, you need to identify, review, and contract all the necessary corporate retreat specialists. To ensure everything goes as planned, establish a program for your corporate trip and ensure each team member knows which aspects of the offsite they are responsible for. You should intentionally work to create a balance between keeping participants engaged and allowing them some freedom in their schedule. Of course, if there’s not enough variety to maintain their interest, then you have essentially spent a lot of money on a vanity event. However, the program should not be too hectic. There should be room in the itinerary to deal with unexpected issues. In addition, your participants need time for themselves to assimilate what they learn, recharge, and connect with other attendees. When deciding how to conclude your corporate trip, avoid typical promotional gifts with the company logo and think of gifts that make a big impact with a small footprint.

Embracing technology

The era of cumbersome kilometer-long lists to track all the moving parts of a corporate trip is over. Today, there are tons of software platforms and event management apps that do it all! Using event apps can help you streamline planning significantly and increase attendee engagement. The details of the corporate trip can be quickly fed via spreadsheet templates and instantly published in an existing event container app, or event teams can create their own branded event app to use for multiple events and conferences throughout the year. Most event apps have features that keep participants updated with all the information they need before and during the event, and allow them to provide feedback to organizers.

Celebrating and evaluating the success of your planning

If your event went smoothly, congratulations! But you’re not done yet. It’s now time to handle the final details, such as sending final payments to vendors, reconciling your finances, and conducting a post-event debrief with your team. Most importantly, you need to gather guest feedback. If you used an event planning app with a feedback option, use it to ask questions to participants. This information will help you determine if the event met your initial goals and what impact it had. You can then share this information with all relevant stakeholders to plan an appropriate follow-up. The lessons you learn will help you refine your planning for the next corporate trip.

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